How to apply for a Spanish NIE from Poland: which consulate to use
In this article
Short answer. To apply for a Spanish NIE from Poland, you use one office: the consular section of the Spanish Embassy in Warsaw, which covers the whole country — the honorary consulates in Gdańsk, Wrocław and Kraków act by delegation only. The office forwards your application, but the NIE itself is assigned by Spain’s General Commissariat for Immigration and Borders, and it arrives by email.
This is an independent guide by E-Residence, a private service. It is not an official website of any consulate and does not control appointments; every procedure in it links to its official source. Recheck the official page on the day you act.
For the wider picture of how consular NIE applications work, see our guide to NIE applications at Spanish consulates outside Spain. Here, the focus is Poland and its single office.
Which office covers your address?
Poland has one Spanish consular office for NIE applications. Residence is the starting point — not nationality, and not the office with the most convenient appointment. The table below reflects the office’s published district.
| Where you live (registered address) | Office | Start here |
|---|---|---|
| The whole of Poland | Consular section of the Embassy, Warsaw | Warsaw NIE page |
The honorary consulates in Gdańsk, Wrocław and Kraków act by delegation only; they are not the published channel for an NIE application. The embassy’s official consular-office directory for Poland is the source of this district.
The consular NIE route: what applies across Poland
Poland has a single office, so the national procedure and the local practice are the same here. The shared points, as published by the office itself:
- A NIE can be requested directly in Spain or at the consular office for your country of residence. From Poland, that is the consular section of the embassy in Warsaw, which covers the whole country.
- You apply in person or through a duly accredited representative — and the physical presence of the applicant or the representative is always mandatory. Do not read the representative route as one that removes attendance altogether.
- You must have resident status in Poland, and the office asks for proof of residence in its consular district.
- You must state the economic, professional or social reasons that justify the application, and the office may ask for documents proving them.
- The standard document set is an EX-15 form (original and one copy), a valid passport with a copy of the data page (EU citizens may use a national identity document), proof of residence in the consular district, and a completed Modelo 790, Código 012 with the fee paid.
- The fee is paid in cash, and the office’s two language versions give different figures — the Polish-language page states 42 złote, the Spanish-language page states 43 złotys. Take the current amount from the office on the day you pay.
- The consulate does not issue the number. It is assigned by the General Commissariat for Immigration and Borders, part of Spain’s Directorate-General for the Police. The consulate cannot speed up processing, and the NIE is sent to the applicant by email — so put a working notification address on the form.
Prefer to prepare your application with E-Residence? Start an NIE enquiry — a private service that helps you organise the paperwork before you contact the office. An enquiry does not create, confirm or replace an official appointment.
Office by office: how each one runs NIE applications
Warsaw — consular section of the embassy
The Embassy of Spain in Warsaw handles NIE applications for the whole of Poland through its consular section. An appointment is required, and the published route is to request it in advance by phone on 22 583 40 00 or by email at sc.varsovia@maec.es — there is no online booking portal. The office restates the mandatory presence rule: you apply in person or through a duly accredited representative, and the physical presence of the applicant or the representative is always mandatory. It also states that the applicant must have resident status in Poland.
The documents it lists are the standard set: EX-15 in original and one copy, a valid passport with a copy of the data page, proof of residence in its consular district, and a completed Modelo 790, Código 012 with the fee paid. Payment is in cash. The fee figure is not consistent across the office’s own pages: the Polish-language page states 42 złote, while the Spanish-language page states 43 złotys — confirm the current amount at the office rather than treating either figure as final. On timing, the page says the NIE is issued on average in about two weeks, and that this period can be extended for reasons of force majeure. The NIE is assigned by the General Commissariat for Immigration and Borders, and the office sends it to the interested party by email. Warsaw NIE page
Addresses and map links
| Office | Address | Open the map |
|---|---|---|
| Warsaw (consular section) | Myśliwiecka 4, 00-459 Warsaw | Google Maps |
These are the office’s published addresses. The map links are navigation aids built from those addresses — they do not confirm which service a building hosts, and they are no substitute for the office’s own page. Check the address there before travelling.
What this guide does not confirm
- Appointment waiting times. The office publishes an average of about two weeks for the NIE to be issued, but no current figure for the wait before an appointment slot. Treat any other estimate as unconfirmed and ask the office.
- A single current fee. The office’s own pages disagree — 42 złote on the Polish-language page, 43 złotys on the Spanish-language page — so the exact amount is not settled here. Confirm it at the office, where payment is in cash.
- Any NIE service at the honorary consulates. The honorary consulates in Gdańsk, Wrocław and Kraków act by delegation only; no page reviewed describes them accepting NIE applications. Treat the Warsaw embassy as the channel and confirm anything else with it.
- Walk-in service. No page reviewed describes accepting NIE applications without an appointment. Presence is mandatory, but arrange the channel first.
Want a second pair of eyes on your document set before you email the office? Send your situation through a short NIE enquiry. We flag gaps before the office does — an enquiry does not replace or speed up the official procedure.
Frequently asked questions
Which Spanish consulate in Poland covers my address?
One office covers the whole of Poland: the consular section of the Spanish Embassy in Warsaw. The honorary consulates in Gdańsk, Wrocław and Kraków act by delegation only and are not the published channel for NIE applications. The starting point is your registered address in Poland, and the office asks for proof that you live in its consular district — you must hold resident status in Poland. Confirm your situation with the office before contacting it.
Consular-office directory for Poland · Warsaw NIE page
Do I need proof of residence in Poland to apply through the Warsaw office?
Yes — the embassy’s NIE page asks for proof of residence in its consular district, and the office’s note states that the applicant must have resident status in Poland. If your situation is unusual — a recent move, a shared address or a temporary stay — ask the office what will establish your residence before you book an appointment.
How do I book an appointment at the Spanish Embassy in Warsaw?
The published route is to request an appointment in advance, by phone on 22 583 40 00 or by email at sc.varsovia@maec.es. The office does not publish an online booking portal. Write or call before you travel, because the physical presence of the applicant or an accredited representative is mandatory.
Who assigns the NIE, and how long does it take?
The number is assigned by the General Commissariat for Immigration and Borders, under Spain’s Directorate-General for the Police — not by the consulate, which cannot shorten processing. The Warsaw page gives an average of about two weeks for the NIE to be issued, but says that period can be extended for reasons of force majeure. The NIE is sent to the applicant by email, so put a working notification address on the form. Treat the two weeks as the office’s published expectation, not a guarantee.
Warsaw NIE page · National Police — NIE assignment procedure
Should I sign the EX-15, and must I attend in person?
The Warsaw office states the general rule: the application can be made in person or through a duly accredited representative, and the physical presence of the applicant or the representative is always mandatory. The standard document set is an EX-15 in original and one copy, a valid passport with a copy of the data page, proof of residence, and a completed Modelo 790, Código 012 with the fee paid. The page does not add a separate signature rule for Warsaw, so follow the form’s own instructions and ask the office if anything is unclear.
Where do I get the EX-15 and how do I pay the fee?
Open the forms from the Warsaw office’s NIE page: EX-15 for the application and Modelo 790, Código 012 for the fee. Payment is in cash. The office’s pages give two different figures — the Polish-language page states 42 złote and the Spanish-language page states 43 złotys — so confirm the current amount at the office rather than relying on either figure.
Warsaw NIE page · Spanish NIE requirements for non-EU citizens
Choose your next step
You can run the whole process yourself through the official channels above — it costs the official fee and, in most cases, one appointment in Poland. Recheck your office’s page on the day you act, because document lists and fees change.
Prefer to prepare with E-Residence? Start an NIE enquiry and describe your purpose in one or two sentences. An enquiry does not replace the official procedure; it helps you arrive at it prepared.
For the full service picture, see NIE in Spain.
Editorial note: procedures, forms and local practice can change. Recheck the official links on the day you submit your application.
Official sources
- Ministry of Foreign Affairs — Spanish consular offices in Poland — the official district list used for the table above.
- Warsaw — consular section of the Embassy: NIE — appointment channel, documents, fee and processing note.
- National Police — NIE assignment procedure — the national procedure behind the consular route.
Last checked: 29 September 2026.